Session Minutes
Monday, September
19, 2005
Following a meal the session established quorum. In attendance were Vickie Coffin, Geoff
Little, Chuck Pfaff, Dixie Williamson, Rachel Steele, Trevor Henderson, Amy
(Cleghorn) Eubanks (clerk pro-temp) and the Moderator, Rev. Ken Locke.
The Session participated in spiritual nurture involving
musical meter and professional development questioning what the book of order
says regarding communion. Applicable as
Ken will be absent for the next communion Sunday.
The minutes from the August
15, 2005 Session meeting were approved unanimously.
Moderator’s Report -
Ken noted that the number of homeless seems to be up and
gave a report on his recent meeting with Tony G. about a new building on the
corner. Also noted that we need to begin
planning for Advent. Requested approval
for a continuing education in Memphis
Nov. 3-5th. Dixie
moved and Trevor seconded this motion and it was unanimously approved.
Geoff brought up that Ken’s mileage needs to be raised
to .48/mile. Geoff made the motion,
Chuck seconded, it was approved unanimously.
Clerk’s Report -
Local tuba community requested the use of our sanctuary for
their annual Tuba Christmas concert.
They offered to take up a love offering to benefit the church. The date was Monday, December 19th
and they would be here from 9am until 1:30pm.
The motion stands approved.
Treasurer’s Report – Vickie reported that
there are some incorrect transactions on the detail report. We are doing okay though $25,000 was
requested from the Corporation last week as funds were getting low. Will begin budgeting for 2006 next month. A treasurer has been found for next
year. Jessie Schwartz has agreed to take
over the duties next year.
Committee Reports –
Congregational Life – The church picnic is ready to go
and will take place next Sunday, Sept. 25th. Amy (Cleghorn) Eubanks has also talked to
Betty Harkness and Waffle Shop will take place this year and plans are getting
underway.
Education – Notes attached. A new CD/Video/DVD player was purchased. Teachers for Sunday School classes were
discussed as well as Amy Harkness will be organizing the children’s
Christmas pageant. A chair for the
Education Committee has still not been found for next year.
Outreach – was not in attendance; offering stuff that
we collected for the Martha O’Bryan Center is still here. These materials need to get them soon. Nina
and Rachel agreed to go with Ken and present these materials this week.
Worship & the Arts – Ken is out the first two
Sunday in October (2nd & 9th); before service
mingling begins in October and Geoff and Tom will be meeting with the DPC
artists at Tom’s house September 22nd. Note from Ken: Christmas is on a Sunday this
year. Please start thinking about what
to do.
Administration & Property –
-Chuck brought a list of ideas that people had submitted for
increasing membership (attached). These
items were briefly discussed.
-AngelaPryor@dpchurch.com
has been set up for the new secretary.
-Elevator – it is dangerous. Not any good options. The contacts were out. Only options are shutting down elevator. May need to look at an annual service
contract for the elevator.
-Vickie Coffin & David Maddox are handling the
nominating committee
-Parking – Tony G. was interested in joint ownership
in the white parking garage. Options are
also being evaluated with Suntrust.
Transformation Team – Has not met in a while.
Old Business – What should we do with the people who
received letters? 3 of 37
responded. Amy (Cleghorn) Eubanks talked
to Amelia Stansell and she requested to be moved to inactive roll which was
unanimously approved. The remainder who
have not responded will be dealt with next month. Ken presented some examples of what other
congregations are doing.
The issue of delegating wedding approvals to the pastor and
wedding coordinator was also revisited.
This would be for routine wedding requests only. It came from the Worship & Arts Committee
and was approved unanimously.
New Business – Will Connelly from MDHA has a downtown
office that is being closed and he would like to use this building more than
the 10 hours/wk that was agreed upon.
Will get a written proposal for next month’s meeting but Ken would
like the Session to begin thinking about his request.
Calendar –
Admin Committee, Sun., Oct. 16
(Tent.) Christmas Meeting, Wed. Oct.12 – Location TBD
Amy (Cleghorn) Eubanks will organize
Christian Education – Sun., Oct. 23
Worship & Arts – Wed., Sept. 28
Children’s Christmas Pageant – Dec. 11th
Respectfully submitted,
Amy (Cleghorn) Eubanks